What records must remain onboard after LSA/FFE service?

What records must remain onboard after LSA/FFE service?

What records must remain onboard after LSA/FFE service?

Records after service must remain onboard and in your PMS so class, flag and PSC can verify work without delay. Keep a class-ready records pack: 1) signed service report mapping tasks to scope; 2) certificates with equipment IDs/serial numbers and clear release-gear/davit references; 3) load-test sheets (including 110% SWL where applicable) with witness notes and acceptance criteria; 4) release-gear/brake measurements with tolerances and actions; 5) calibration certificates/references for all test instruments used; 6) dated photo log (before/after, nameplates, gauges); 7) NCR/CAR closure with evidence of rectification; 8) traceability (technicians, approvals, tools, spare parts, procedures).


Provide one consolidated PDF plus optional per-item files aligned to PMS line items for superintendent workflows. Retain at least the most recent annual and five-year records onboard; archive prior cycles ashore. File naming should follow ship’s PMS taxonomy to speed up inspections.

Action: Upload to PMS immediately, brief the Master and Safety Officer, and keep a printed summary or quick-access “PSC pack” on the bridge or in the safety file. This records after service pack is designed to pass checks on the first attempt across Baltics, Nordics and the North Sea fleets.

Retention & access: keep the records after service pack mirrored onboard and ashore (technical office) with clear file names mapped to PMS lines. For audits and PSC, prepare a quick “bridge copy” of the service report, certificates, and 110% SWL sheets. Link each certificate to the relevant LSA/FFE asset page in the PMS. During superintendent hand-over, verify that calibration references match the instruments listed in the report and that NCR/CAR closures are reflected in the PMS workflow. This reduces repeat queries from class/flag and speeds up vetting. For fleets operating across the Baltics, Nordics and the North Sea, keep one portable archive (ZIP/PDF bundle) per vessel to accelerate port-state checks and minimize time alongside.

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